Box is a document storage and collaboration service that the Division of IT has approved for storing most types of information/data. It is an officially endorsed service that can be used as an alternative to Dropbox and other unapproved cloud-based services.
Yes, Box can be used to replace departmental file shares. Your departmental IT Professional can request Box space (50 GB minimum) for use with departmental files. The Division of IT will consult with your department to set up the space and directory structure(s) required.
Yes, using Box Sync for Windows and Mac OS X. For more information, see Getting Started with Box Desktop Apps.
Yes, using Box for Office. Box for Office will add a feature group to the Office ribbon to access and save Office documents. For more information, see Getting Started with Box Office Apps.
Yes, Box for Outlook enables attachment sharing and storage directly to a Box account. For more information, see Getting Started with Box Office Apps.
Box offers many applications that are written by Box and third party vendors. Not all Box applications are approved for use with the university’s data as they don’t meet the approved criteria.
The following Box applications are approved for use with university data:
For primary email addresses that end with one of the below suffixes:
In a few moments, your new Box account will be created!
If your primary email address suffix isn’t listed above, please request an account via MyServices.
Employee accounts are managed according to the Division of IT’s account expiration process. Employees should move official university files and records to a record custodian before their last day of work.
Students can maintain all of their files by converting their account to a personal Box account.
The Division of IT’s information security team has assessed the Box services to ensure it meets UM security standards.
This service has been approved by the university and may be used to store all classifications of data according to the university’s Data Classification System; however, USERS MUST OBTAIN PERMISSION FROM THEIR INFORMATION SECURITY OFFICER BEFORE STORING ANY DATA CLASSIFIED AS DCL4.
By using this service, you agree to comply with all applicable university policies including, but not limited to:
You may only grant access to non-university users who have a legitimate need to access the data and are authorized to review the data pursuant to applicable university policies. You will give such non-university users appropriate instructions on their obligations to protect and keep the data confidential. You must revoke their permission immediately if they use the site in an inappropriate or unauthorized fashion or they no longer have a legitimate need to access the data. User permissions should be reviewed regularly and in no event less than annually to be sure that these requirements are met.
Non-university employees and students are required to accept the following terms:
You are being granted access to a service used by the University of Missouri. By accessing this site, you agree that you have a legitimate need to access the data; you will protect that data and keep it confidential; you will only use data accessed via this site as directed to do so by the person authorizing your access; and, you will promptly inform the person authorizing your access if you believe your credentials may have been used by an unauthorized individual or you no longer have a legitimate reason to access the site. You also agree to abide by the university’s Acceptable Use Policy.
Users must obtain permission from their Information Security Officer before storing any data classified as DCL4. Otherwise, Box Service may be used for all data.