Change is coming to cloud storage at the University of Missouri. We are beginning the process of moving all data from Box to Microsoft 365 services. This change is driven by three factors.
Access to Box will end on July 15, 2021.
DoIT and Microsoft will provide several opportunities to attend virtual training sessions so everyone will have a chance to get additional familiarity with the Microsoft 365 platform. View the schedule for the upcoming Microsoft 365 training.
The Microsoft 365 services that will replace Box are:
More questions and answers will be added as additional information becomes available.
Microsoft OneDrive offers the same individual storage capabilities as Box, including the ability to collaborate in real time on files and accessibility from any computer, mobile device or web browser. Collaboration and communication services from OneDrive, SharePoint and Teams bring additional value beyond what is currently available with Box.
Because of the tight integration of Microsoft products, the benefits to switching to OneDrive, SharePoint and Teams come from being able to do things like collaborate on the downloaded client of Office apps like Word and Excel, which offer more functionality than the web versions. You can also be signed into multiple OneDrive accounts locally on your machine through the app at the same time, which may be useful if you use a personal OneDrive account or have a cross-campus role.
All University of Missouri students, faculty (including emeriti) and staff will have access to OneDrive and SharePoint.
If you’re working on a personal file, save it to OneDrive. Your OneDrive files are private unless you share them with others. If you’re already working as a team in Microsoft Teams or SharePoint, you should save your files where your team works. Since all files shared with you can be accessed from OneDrive, you can also start a document in your OneDrive and move it to a SharePoint folder shared with you.
You can access both private files and team files through the OneDrive desktop, mobile and web apps.
To access OneDrive through your web browser, go to office365.com.
If you are using a university-managed computer, OneDrive should already be installed. You can also go to https://www.microsoft.com/en-us/microsoft-365/onedrive/download and download the application.
The mobile version of the app can be download through your phone’s app store.
All common file types are supported with OneDrive and SharePoint. Learn more.
For file size limits, depending on the web browser you use, you can upload files up to 250 GB. (This limit is per file, not total.) Find out more.
Everyone has five TB of storage for OneDrive. SharePoint has 25 TB of storage. If the user or department needs more than 25 TB, please contact your local help desk.
With OneDrive online, you can restore previous and deleted versions of a file for up to 30 days. Please see below for instructions on restoring files in OneDrive online.
As with other service contracts, our contract with Microsoft includes privacy protections that prevent the unauthorized (and unlawful) access, sharing or monetization of data stored through these cloud services. Our contracts provide greater privacy protections than the user agreement from personal Microsoft accounts. In addition, we have a Business Associates Agreement with Microsoft to cover HIPAA data storage.
OneDrive/Teams/SharePoint is approved for DCL 4. You must have your ISO’s (Information Security Officer) approval to store DCL 4 data. To determine what DCL your data is you can visit the Data Classification System Definitions webpage.
Start cleaning out your Box folders now. Take some time to delete unnecessary files and remove yourself, or your team, from shared items that you no longer need. When you are finished cleaning, remember to empty Box trash.
DoIT will utilize a tool to simplify the migration of data from Box to OneDrive and SharePoint. Private data will be migrated to OneDrive; shared or team data will be migrated to SharePoint.
We would prefer that we (DoIT) move your data with our tools. The benefit of having DoIT move your data is that it transfers user permissions on folders, only individuals within the University will be kept. Any data that is shared with an individual outside of the University will have to be reshared.
All known and supported file types will be migrated. Find out more.
Box Notes will be migrated and converted to Word documents.
Manila-colored folders are your personal, unshared Box folders and will be moved to your OneDrive.
Blue folders are shared folders. If the owner is a departmental account (e.g., DeptName-Box, zz.box.DeptName), those will be moved to SharePoint. If it’s owned by a user, it will be moved to their OneDrive account.
Grey folders are owned by someone outside of your Box instance and will remain in Box.
Existing box.com shared links will need to be re-created in OneDrive or SharePoint as new links.
If you have already moved your data from Box to OneDrive, please delete all data out of Box and be sure to empty the trash. When Box is decommissioned, all data will be deleted from Box.
No. The tools that we will be using will only move the data to OneDrive. You are welcome to move your data manually to Google Drive if you prefer. You can also ask your IT Pro for help in this process.
You can move your data to Google Drive, but the automation process we will be using will only move it to OneDrive. You can move your data manually to Google Drive if you prefer.