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TelePresence Service

TelePresence is a new generation of videoconferencing technology designed to "immerse" distant conferees by mimicking a physical conference room. Using three 65" high-definition screens, CD-quality audio, pre-positioned cameras and microphones, and similar physical environments (furniture layout, lighting, wall colors, and acoustics), you forget you're hundreds or thousands of miles away from the conferees across the virtual table.

Division of IT TelePresence room at 106A Ellis Library

TelePresence offers several benefits:

• facilitating collaboration between UM campuses and organizations throughout the world
• saving travel time and money, and thus boosting productivity
• hosting up to 18 conferees at each UM site
• interconnecting with legacy video (coming later this year)
• scheduling via Microsoft Outlook calendar
• initiating a conference by clicking a few buttons on a telephone
• displaying presentation graphics, such as Microsoft PowerPoint, on auxiliary monitors

The TelePresence system is located in 106A Ellis Library.

Fees

There is no charge to use TelePresence. If you use audio conferencing to connect non-TelePresence users, audio conferencing charges apply. There are no technician charges Monday - Friday, 8 a.m. - 5 p.m. For after-hours conferences, the technician rate is $75 per hour with a one-hour minimum.

Availability

Schedule your TelePresence conference like you would any other conference room. Go to the Outlook Global Address List and enter "TelePresence MU Ellis Library 106A." Add other UM sites, which also begin with the word "TelePresence" for quick retrieval. Include all TelePresence sites as resources. You must include two TelePresence sites to establish a meeting. Note: TelePresence cannot be scheduled to deliver courses.

If you need to schedule a TelePresence conference with a room outside the University of Missouri System, please follow the instructions on the MOREnet TelePresence scheduling page.

The Ellis Library TelePresence site is permanently locked and requires card access. Pick up the card at the either the north or west main entrances. If you aren't the meeting organizer, you will need to know the meeting organizer's name and show your ID card before receiving the TelePresence access card.

Because the door locks automatically, it's a good idea to leave it pushed open for the first ten minutes of the meeting to accommodate stragglers. Please return the card to the same desk when the meeting is over.

If your conference occurs before or after library hours, contact Ellis Library Security at (573)882-4220 at least five days in advance to make arrangements to open the library. If you would like on-site technical assistance during your conference, please contact the Division of IT at least three days in advance.

The TelePresence room is subject to Ellis Library food and drink policies.

Support

Please refer to the TelePresence quick start sheet or the TelePresence user guide for detailed instructions. Hard copies of the user guide are also available at the Ellis Library TelePresence site.

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