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MU Mass E-Mail Policy

1. The University's central e-mail systems automatically block attempts to e-mail more than 250 addresses in a note.
2. Execution: Any uses of MU equipment to deliver essentially the same note to more than 250 recipients through mechanisms other than appropriate use of Listproc or Exchange distribution lists must be approved by MU Administrative Services. The University may require a fee for this mass e-mail service. Attempts to circumvent this restriction whether from inside or outside can result in loss of access to University information technology, and disciplinary action.
3. Origin: Mass e-mail requests must originate in department, division, or school administration, not from lower-level units.
4. Content: Use of mass e-mail is restricted to e-mail from the University which is relevant to official University business, the University's mission, and a significant segment of the campus community. Mass e-mail is considered an appropriate form for communication of an informational item under the following circumstances: Emergency or crisis situations (including closings and delays due to hazardous weather conditions or power outages, the need to provide special assistance to students, etc.); occurrence of crimes that threaten public safety; sudden changes in traffic, campus vehicular access and parking due to emergencies; planned or sudden disruption of significant computer network features; other critical and time-sensitive situations affecting the campus as a whole.
5. Alternatives: For announcements that do not meet the preceding criteria, such as campus events, advertising, or other promotional activities, a variety of options are available to the University community. These options include announcements in Mizzou Weekly, The Maneater, or appropriate departmental newsletters; mailings, memoranda, and distributed announcements; announcements placed on University Web pages; posting of events on the MU "Events Calendar" or departmental calendars; posting to an appropriate distribution list with permission of the list owner; links from an informational e-mail item to a Web site for purposes such as surveys or voting.